Introduction to Endnote

Using EndNote | Filters| Importing | Library | Citation Styles | Cite While You Write

Contact Information

For further assistance, please contact Casandra Fitzherbert, Glickman Library (casandra@usm.maine.edu; 780-4279).

Introduction

EndNote is one of a number of personal reference database programs in use today. The main functions of such programs are:

Maintenance of a database of reference
Downloading reference from other databases
Using the database to link to references in word-processed documents
Generating a bibliography in the correct style for publications

Using EndNote

Installation of EndNote automatically transfers EndNote functions into Word under tools.

In order to use EndNote for in-text citations, you must already have a library containing all of the citations you will need and both the EndNote Library and your Word file should be open.

As you type your document, you will be able to insert references and create your bibliography as you type.
Citations retrieved from a database search must be saved prior to importing them into EndNote. 
A logical process for incorporating the use of EndNote into the writing process is to: Search databases,
Save references as .txt files, Create library, Import references into library, Select Citation style, Write document using
word, Import references into word document from EndNote.

Filters

Filters allow you to import reference from Databases to any text file that includes labels or tags that identify the type of information being imported. A filter is selected during the import process to show EndNote exactly how to interpret the information coming from the database. Because each database offered by each vendor has its own way of identifying the information, the filters must be specific to the information provider and the database. In many instances, the filters already exist in EndNote. Occasionally, a filter may need to be downloaded from the EndNote website.

To find the appropriate filters for USM databases go to: USM Libraries EndNote Filter page.

Import

 Importing references from databases to your EndNote Library varies from database to database. The process is simple and in most cases is a direct export from the database to Endnote. The basic steps include marking the references, saving the references and exporting the references to Endnote.

CSA Databases: Criminal Justice Abstracts

Mark References

1. Click on Save Print Email option
2. Select Text button & citation format style
3. Select Create
4. A QuikBib screen will appear with citations listed
5. Rename file and Click “save”

EBSCO Databases: Academic Search Premier, America History & Life, Business Source Premier, Cinahl, Eric, Humanities International, Medline, PychArticles, PsychInfo, Sociological Abstracts. For a complete list, visit Ebsco Databases

Click “ADD” for references that you wish to save

1. Click “folder has items”
2. Click “Export”
3. On the “Export Manager” page select "Direct Export to Endnote, Procite, or Reference Manager. Click "Save".
4. A box should appear with the option to "open with" endnote.exe. Click "OK".
5. Another box appears. Select the library you have created and click "Save".

Silver Platter Databases: Philosophers Index

Mark the references you wish to save by clicking in the box to the left of the citation

1. Save the references by clicking on the save icon to the top right of the search results
2. On the next page, select Export to Procite, Endnote or Reference Manager and click "ok".
3. Direct export should occur as in steps 4 & 5 for Ebsco Databases

URSUS

From the search page in URSUS, mark selected titles

1. Click on “save marked titles”
2. Click “export saved records”
3. On the next page that appears, under Format of List, select “EndNote”
4. On the same page, right hand frame “Send List To” select “local disk”
5. You will then be asked to open or save. Select save, name the file, then select save. URSUS automatically saves as a text file.

Wilson Web Databases: Art Index, Art Retrospective

 Make sure that your pop-up blocker is turned off or the following web address is in your list of acceptable sites: http://vnweb.hwwilsonweb.com.prxy3.ursus.maine.edu/

Mark references

1. Click on “print, email or save” on the left hand portion of the screen.
2. On the next screen make sure you have selected the format under Save options
3. Click “Save” at the bottom of the page

CWYW

Cite while you write allows the user to enter reference into the document as the document is being created. EndNote will insert footnotes and manage the bibliography at the same time.

While working in Word, got to tools|endnote|go to endnote. This brings up your open library, containing your saved references. To enter references into a document click on the citation.

Library

 "Library" is the term used by EndNote to describe a file where you have stored a database of references. A library can contain up to 32,000 references. The file extension .enl stands for EndNote Library.

Multiple libraries can be maintained or all references can be kept in one library and indexed or labeled to reflect a particular subject.

Once the .TXT file of references has been saved, go into EndNote and create a new library. From the file option, select import. A dialog box opens with the following options: Import Data File, Import Option, Duplicates, Text Translations.

Select: Choose a file, to see the saved files and click on the file you want to import

1. Click on the down arrow of Import Option to select the correct import file for the database. If the appropriate import file is not available, dbl click “other filters”.
2. A dialog box, “Choose an Import Filters” appears. Locate the appropriate filter by database and information provider, hi lite it and select the “choose” option.

Click on Import. Only the most recent file appears in the library after an “import”. To see all references go to “references” in the tool bar and select “show all references”

 References in your library can be arranged by author, title or year by clicking on the column heading.

Citation Styles

 Selecting the appropriate citation style will depend upon the requirements set by your instructor. Select Edit on the EndNote toolbar and then “output styles”, “open style manager”. From this table, you may select the output style required. Several of the more familiar are APA Style, Chicago Style, Turabian Style and ACS style.

This file also includes over 1200 citation styles for a variety of disciplines. Many are specific to a specific journal
publications.

CWYW

Cite While You Write allows the user to enter reference into the document as the document is being created. EndNote will insert footnotes and manage the bibliography at the same time.

While working in Word, go to tools, endnote and select “go to endnote”. This brings up your open library, containing your saved references. To enter references into a document click on the citation. Go to tools and select CWYW, then insert Selected Citation(s).